الاثنين، 14 ديسمبر 2015

Time Management Course for free

Time Management Course for free : is How you can manage your time and what is the basic steps for Perfect Time Management we offer the basic outline for course for free 


Learning Objectives :


•When you have completed this module you will be able to define the key concepts associated with Time Management and you will be able to:

•Identify the main obstacles to effective Time Management in your daily role



•Understand the nature of Time Management



•Understand a range of tools, techniques and concepts for Time Management

•Use these techniques to build an effective Time Management process that will enhance your productivity and lower your stress



•Explain the benefits of having an effective Time Management process.



Introduction

Time Management & The Organization

         Looking at time management from the perspective of the organization what are the benefits:
          
       Improved productivity through improved use of time by the personnel
        
       Better performance in terms of on time delivery to customers
        
       Increased profitability through better use of the human and non-human resources

       Improved planning and control of business systems through time based management
       Better alignment of activities by incorporating a time bound system for co-ordination of tasks and projects in the business
       Reduction of stress that arises due to crisis management by reducing the incidence of crises by better planning


          Time management has five main aspects:

       Planning & Goal Setting
       Managing Yourself
       Dealing with Other People
       Your Time
       Getting Results
       The first 4 all interconnect and interact to generate the fifth - results

Essential Habits:

         Essential habits for good time management are:
       Know where the hours are going
       Keep focused on the end result
       Work to defined priorities
       Schedule time for important issues
       Delegate routine tasks and responsibility for them
       Confront your own indecision and delay
       Take the stress out of work
       Keep applying the essential habits!

Types of Time:

         Time can be categorized into two types:
       Fast time
         when absorbed in, or enjoying an activity
       Slow time
         when bored with an activity or having a bad time
         when scared

Over- & Under-estimating Time:

         Time for tasks or activities can be over- or under-estimated due to
       Intensity of activity
       Level of brain function
       Length of gaps between enjoyments
       Fear or ecstasy

Effects of Estimating Time Incorrectly:

         Under-estimation of time
         Stress due to committing to too many tasks
         Poor quality output
         Deadlines may be missed
         Over-estimation of time
         Stress due to people pressing to have activities completed
         Poor quality output
         Deadlines set may not match requirements

Time Management Principles:

         Covey identified 4 waves in time management
       1  Notes and Checklists
       Recognition of the demands on energy & time
       2  Calendars and appointment books
       Scheduling with some focus on the future
       3  Prioritization
       Comparison of the relative worth of activities
       4  Self-management
       Realization that time cannot be managed - it is ourselves that we have to manage!

Time-Based Management:

         Fundamentals:
       Focus is on time and resources
       Pre-analysis of performance
       Analysis of goals and objectives
       Systematization of processes
Pre-Analysis Of Performance:
         The ability to learn from past experience allows time management to improve performance
         The discipline of reviewing past performance allows the organization to:
       Debug projects before initiation and subsequent waste of resources
       Define critical points in processes which need to have particular attention paid to them
       Improve the overall utilization of resources  by capturing and implementing best practice

Analysis of Goals & Objectives:

         By setting goals that relate to business performance and conform to SMART criteria the organization will improve productivity:
       S --   specific and well defined objectives
       M -- measurable outputs and inputs
       A -- achievable in terms of resources available
                        and expectations
       R -- relevant to the overall business strategy
       T -- time bound with an operational schedule

Systematization of Processes:

         The ability to design and implement processes that allow consistency of
       Input
       Output
       Training and skill transfer
       Consistency allows for time to be gauged accurately for activities which assists in the scheduling aspect of capacity planning in the organization 

Time-based Management:

         Need to look at
       Is the allotted time for completion of plans realistic for the person / team?
       In the effort to achieve results, is efficient use made of the available time?
       For teams - how can the time available be used to generate the optimal results?
       Is task-related time management appropriate and realistic in the situation?
Busy Work:
         Just because you are busy does not mean that you are productive
         Differentiate between
       Effectiveness  -- doing the right things
       Efficiency  -- doing the right things correctly

Busy v Productive Work:

         Problem No  1:  Procrastination
         Putting off doing the things that you should be doing at this point!
         Solution
         List all tasks that you are currently putting off
         Remove two from the list by doing them now!
         Plan and set a schedule for dealing with the rest
         Reward when tasks are completed
         Punish when tasks are not completed on schedule
Dealing with Indecision or Delay:
         When faced with a task - decide to deal with it according to one of the following actions:
       Do it
       Delegate it
       Dump it
       Deadline it
       Dissect it

Busy v Productive Work:

         Problem No  2: Paralyzing perfectionism
       This is a failure to recognize the difference between excellence and perfection
         Excellence
         Achievable
         Healthy
         Satisfying
         Realistic
         Perfection
         Unattainable
         Frustrating
         Unrealistic

Busy v Productive Work:

         Problem No  3: Setting unchallenging objectives
       Objectives need to be set that challenge you in a realistic manner and take heed of resource availability   Otherwise you are busy without any possibility of success
         Use SMARTS criteria where the objectives are:
       Specific
       Measurable
       Attainable
       Realistic
       Time-bound
       Supported by the organization

Overwork:

         Overwork can have effects that may be classified as
       Psychological
       Physiological
         People are overloaded for two main reasons
       The person or team does too much
       The person or team have too much to do
         To deal with over-work, try the following
       Understand your pressures
       Don’t get worked up or panicked
       Don’t blame everything on yourself
       Walk away
       Estimate time as well as possible
       Agree priorities and keep them
       Remind yourself that there is a limited amount of time available to you

Urgency V Importance:

         Differentiating between
       Urgent tasks
         assume importance as they demand immediate attention
       Important tasks
         May become urgent if left undone
         Usually have a long term effect
       To judge importance v urgency,  gauge tasks in terms of
         Impact of doing them
         Effect of not doing them

Prioritization:

         The main aim of prioritization is to avoid a crisis
         To do this then you must
Schedule your Priorities
as opposed to
Prioritizing your Schedule
Proactive  v Reactive Work
         Reactive work - concentrates on getting things done
       Handling daily routines
       Dealing with urgency
       Resolving crises
       Handling interruptions
         Proactive work - concentrates on making things happen
       Developing plans and schedules
       Focusing on key tasks
       Achieving deadlines & targets
       Managing projects

Why Crises Occur:

         Checklist of reasons:
       Failure to recognize the crisis
       Underestimation of time required
       No contingency plan is ready
       No follow-up on delegated tasks

Anticipating & Preventing Crises :

         The most effective way to anticipate and prevent crises is to:
       Set deadlines and stick with them
       Use interim targets and milestones to break the task or project into manageable chunks
       Build the schedule so that it is realistic








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